First, take a good look at your company and your data. Ask yourself (and others) these questions:
The questions above are enough to make your head spin—and this is not an exhaustive list! For each one of these questions there may be sub-questions. However, this is a good start to ensuring your reports are ready to file.
The next step is to gather the data that you will use. The report requires that you use a snapshot from any pay period between the dates of October 1, 2018, through December 31, 2018. This pay period may be one date or a date range. It should be a snapshot of active full-time and part-time employees.
Once you have identified the data to be used, scrub it for missing or inaccurate information. All employees in the company MUST be reported on the EEO-1. Check your data for missing race/ethnicity and/or gender information. The report will not accept unknown or blank race/ethnicity or gender.
Other critical information to check include:
Even though non-essential employees are not currently working, you can still get some help from the EEOC website at https://www.eeoc.gov/employers/eeo1survey/. The Users Guide and How-To-Guide provide very helpful information. There is also important information on the EEOC’s main web page for companies who have experienced mergers, acquisitions or spinoffs. The EEOC requires notice of these events before you can file your reports. We suggest you prepare this notice now!
If you have specific questions about preparing your EEO-1 report, please contact Berkshire Associates at bai@berkshireassociates.com, or 800.882.8904. Click here to find out how Berkshire can file your EEO-1 report on your behalf.