EEO-1 Reporting Updates

11/10/2022 Update: EEO-1 Update for 2022 Filing Season The EEOC published proposed revisions to the ...



Posted by Cindy Karrow, SPHR, SHRM-SCP, Managing Consultant on November 10 2022
Cindy Karrow, SPHR, SHRM-SCP, Managing Consultant
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11/10/2022 Update:

EEO-1 Update for 2022 Filing Season

The EEOC published proposed revisions to the EEO-1 reporting in the Federal Register on November 10th. These changes, if finalized, would take effect for the 2022 Filing period which opens in April 2023.

No changes to the demographic data are proposed and no additions, such as reporting compensation information are proposed. The changes apply to the traditional Component 1 report.

Multi-Establishment Filers make up 60% of the EEO-1 filers and file 98% of the EEO-1 reports according to the proposed revision document. The proposed changes affect Multi-Establishment filers:

  • The Company Headquarters report will no longer be called Type 3, but will be named Headquarters.
  • Each establishment that is not the Headquarters will now be identified as Establishment-Level Report rather than as Type 4 (50 or more employees) or Type 8 (less than 50 employees).
  • The Consolidated Report, previously referred to as the Type 2 report, will still have to be submitted, however, the Consolidated Report [on the EEO-1 website] will be auto-populated and auto-generated by combining the counts from the Establishment-Level and Headquarters reports.

Single-Establishment Filers will continue to report on the one establishment for their company. These filers make up 40% of the EEO-1 filers, however, they file only 2% of the EEO-1s.

Berkshire is prepared to make adjustments to the electronic files used for EEO-1 reporting as soon as these or other changes are finalized by EEOC. We do not anticipate requesting any additional information from our clients.

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11/7/2022 Update:

The EEOC made an update to their website announcements during the first week of November 2022. The 2021 EEO-1 Component 1 Data Collection remains CLOSED and no additional 2021 EEO-1 Component 1 Reports can be filed. However, EEOC made the EEO-1 Instruction Booklet from the 2021 filing period available for reference. Use this link to find the Booklet on the EEOC data website.

This booklet should be used as a reference only. It will be updated for the 2022 EEO-1 reporting period prior to the opening of the online filing system which is scheduled for April 2023.

Filers who have an existing EEO-1 account with login and password may still access the EEO-1 Online Filing System to download past EEO-1 reports. Once logged in filers have access to the Booklet and the FAQs from the 2021 filing period. Look for an icon that indicates Resources after logging in.

Stay up to date by returning to this blog for future EEO-1 updates.

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7/28/2022 Update:

EEO-1 Website Update – Passwords have Expired

Passwords used for 2021 EEO-1 filing have expired. Users who try to log in with the password used for 2021 filing will be prompted to change the password.

EEO1 Update blog 7.28.22 image 1

After resetting the password users are still allowed to go to the 2021 confirmation screen, however, there is no longer an option to Decertify as before. That period has passed.

Users may still download the reports filed in 2021 by choosing the Report button (see screen below).

EEO1 Update blog 7.28.22 image 2COMPANY DASHBOARD INFORMATION – Includes Certification information for 2021.

EEO1 Update blog 7.28.22 image 3

Users who want to view or download EEO-1s filed prior to 2021 may use the Historic EEO-1 Reports link (see screen above). And, users who wish to download a copy of the Establishments reported in 2021 may use the Download Establishments link (see screen above). The information screen below will appear when Download Establishments is selected.

EEO1 Update blog 7.28.22 image 4

Watch our blog for more updates as EEOC continues to modernize and prepare for the 2022 EEO-1 filing season, tentatively scheduled to begin April 2023. Updates are posted by EEOC on their website https://www.eeocdata.org/eeo1.

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6/1/2022 Update:

Failure to File Emails Sent out in Error

Failure to File emails have been sent out by EEO-1 Filer Support to many, many companies who have filed and certified.  We can only speculate that their notification system is overwhelmed by the flurry of filing that happened during the final days before the May 17th deadline.

If you have a copy of the Certification screen and/or the Certified copies of the 2021 EEO-1 report, the Certification Date and time are visible on them. There is no need to contact EEO-1 Filer Support; they know about the issue. You may also choose to log in to the EEO-1 system to verify certification.

You may continue to receive Failure to File notices until the EEO-1 notification system catches up.

A few companies are awaiting responses from Filer Support about issues.  They ask for patience to work through the tickets.

Picture1For companies who have not submitted and certified their 2021 EEO-1s, you have until Tuesday June 21st to do so before being shut out for this filing period. According to the FAQs no more EEO-1 reports will be accepted after June 21st.

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5/18/2022 Update:

Deadline Has Passed, but Still Time to File!

The deadline for filing and certifying 2021 EEO-1s was Tuesday May 17, 2022. Today the EEOC published an announcement on the EEO-1 website notifying filers who have not filed to file NO LATER THAN June 21, 2022. After June 21st no 2021 EEO-1s will be accepted.

Companies who certify after May 17th may continue to receive email reminders from the EEO-1 Filer Support team. If you filed and certified on or prior to May 17th, you may also receive reminders for a period of time. EEOC has been silent about why reminders have gone out over the past few weeks after a company has certified.

The full announcement from today is shown below:

2021 EEO-1 Component 1 Report(s) DUE TUESDAY, JUNE 21, 2022

Notice to filers who have not submitted and certified their 2021 EEO-1 Component 1 Report(s):.
The published deadline to submit and certify the 2021 EEO-1 Component 1 Report(s) was Tuesday, May 17, 2022. All filers who have not submitted and certified their mandatory 2021 EEO-1 Component 1 Report(s) by the above May 17, 2022 deadline will have through Tuesday, June 21, 2022 to submit and certify their 2021 EEO-1 Component 1 Report(s).

Please submit and certify your company’s 2021 EEO-1 Component 1 Report(s) as soon as possible and no later than Tuesday, June 21, 2022 in order to comply with the EEOC’s mandatory filing requirements. Once the June 21, 2022 deadline passes, no additional 2021 EEO-1 Component 1 Reports will be accepted, and eligible filers will be out of compliance with their mandatory 2021 EEO-1 Component 1 filing obligation.


If you have already submitted a request to the Filer Support Team and are awaiting a response, please be advised the Filer Support Team is in the process of addressing those requests. We ask that filers only contact the Filer Support Team once regarding the same issue.

Companies have begun receiving emails with the failure to file notice. The text of the email reads:

***PLEASE DO NOT RESPOND DIRECTLY TO THIS EMAIL. THIS EMAIL ACCOUNT IS NOT MONITORED. ***

COMPANY

Dear CONTACT PERSON,

Our records indicate that COMPANY has not yet submitted and certified its mandatory U.S. Equal Employment Opportunity Commission (EEOC) 2021 EEO-1 Component 1 Report(s). The published deadline to submit and certify the 2021 EEO-1 Component 1 Report(s) was Tuesday, May 17, 2022.

By notice of this failure to file, all filers who have not submitted and certified their mandatory 2021 EEO-1 Component 1 Report(s) by the above May 17, 2022 deadline will have through Tuesday, June 21, 2022 to submit and certify their 2021 EEO-1 Component 1 Report(s). If upon receipt of this email, your company has already submitted and certified its 2021 EEO-1 Component 1 Report(s) please disregard this notice.

Please submit and certify your company’s 2021 EEO-1 Component 1 Report(s) as soon as possible and no later than Tuesday, June 21, 2022 in order to comply with the EEOC’s mandatory filing requirements. Once the June 21, 2022 deadline passes, no additional 2021 EEO-1 Component 1 Reports will be accepted, and eligible filers will be out of compliance with their mandatory 2021 EEO-1 Component 1 filing obligation.

For more information about filing your company’s 2021 EEO-1 Component 1 report(s), including eligibility requirements, please visit the dedicated EEO-1 Component 1 website at www.eeocdata.org/eeo1 . Through this website, your company may access the EEO-1 Component 1 Online Filing System (OFS) as well as request additional assistance from the Filer Support Team by submitting a request to the Message Center at www.eeocdata.org/eeo1/support/contactus . If you have already submitted a request to the Filer Support Team and are awaiting a response, please be advised the Filer Support Team is in the process of addressing those requests. We ask that filers only contact the Filer Support Team once regarding the same issue.

The EEO-1 Component 1 report is a mandatory annual data collection that requires all private sector employers with 100 or more employees, and federal contractors with 50 or more employees meeting certain criteria, to submit demographic workforce data, including data by race/ethnicity, sex, and job categories. The filing by eligible employers of the EEO-1 Component 1 Report is required under section 709(c) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e-8(c), and 29 CFR 1602.7-.14 and 41 CFR 60-1.7(a). Employers can find additional eligibility information at www.eeocdata.org/eeo1 .

Sincerely,

The U.S. Equal Employment Opportunity Commission (EEOC)

Notice of Confidentiality: The information contained in this transmission may contain privileged and confidential information, including information protected by federal and state privacy laws. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited and may be unlawful. Please destroy all copies of the original message and attachments.

Berkshire EEO-1 clients who still need to file and/or certify should work with their consultant to ensure compliance before June 21st.  

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5/9/2022 Update:

EEO-1 Deadline and Failure to File Notice

The deadline remains May 17, 2022.  Filers who do not certify by May 17, 2022 will receive a “failure to file notice.” Those filers will be given until June 21, 2022 to file. The site will be closed after June 21st and no further data will be accepted. 

Filers should refer to this FAQ on the EEO-1 website  https://eeocdata.org/EEO1/support/faq

What happens once the Tuesday, May 17, 2022 deadline passes? Will I still be permitted to submit my 2021 EEO-1 Component 1 Report(s) if I have been unable to do so by the May 17, 2022 published deadline?

Yes. Following the May 17, 2022 published deadline, the EEOC will enter the “failure to file” phase. All filers who have not submitted and certified their mandatory 2021 EEO-1 Component 1 Report(s) by the Tuesday, May 17, 2022 published deadline will receive a notice of failure to file instructing them to submit and certify their data AS SOON AS POSSIBLE, and NO LATER THAN TUESDAY, JUNE 21, 2022. This additional time, through Tuesday, June 21st, 2022, will be available to ALL filers who have not submitted and certified their 2021 EEO-1 Component 1 Report(s) by the May 17, 2022 published deadline.

Please be advised that AFTER the June 21, 2022 deadline passes, NO additional 2021 EEO-1 Component 1 Reports will be accepted, and eligible filers will be out of compliance with their mandatory 2021 EEO-1 Component 1 filing obligation.

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3/23/2021 Update:

The EEO-1 website, identified as the EEO-1 Component 1 Online Filing System (OFS), was updated yesterday! Some companies have already received email notices about the announcement and changes. These emails may have gone to the Certifying Official shown on the the 2020 EEO-1 Company Consolidated report.

View the details of the announcement on the EEO-1 main page. Some of the changes and enhancements include:

  • 2021 EEO-1 Component 1 Instruction Booklet
  • FAQs
  • Login and password process
  • Self Service
  • Procedures for Mergers, Acquisitions and Spinoffs
  • Company Number and a PIN number will be sent to users via U.S. mail in early April

One of the best features appears to be the Self-Service function which allows the user to add or change the Contact Person. The user can also invite other registered uses to link to the company.

Returning users will first use this link to go to the OFS sign in page (see image below.) After using the login and password established in the 2019/2020 filing period, the user will be prompted to reset their password.

2021 EEO-1 Component 1 Data Collection - image

New users for an existing company will create an individual user account and then link that account to an existing company. Some information will be required to link to the existing company:

  • Parent or Company EIN and number of employees reported in 2020

    OR
  • Company ID and PIN number sent via U.S. Mail in early April 2022

Companies who will file for the first time for the 2021 filing period will follow the link on the Sign in page to Create an Account.

Mergers, Acquisitions and Spinoffs

Notifying EEOC about these 2021 activities is back, after a brief recess in the previous filing period, and there is a module built into the system. Users must first log in to the OFS. For details and examples see the FAQs for Company Organizational Changes.

Filer Support Center

A Filer Support Center is now available online and includes FAQs and other guidance.

The Filer Support Center includes a Contact us feature for filers to submit inquiries to EEOC. Companies who want to submit an inquiry to the Filer Support Team must first login to the OFS. Once logged in, a Message Center icon will be visible. This support feature will be available in a limited capacity until April 12, 2022 – the first day EEO-1 reports can be filed. Read more here: Contact Us.

We encourage clients to visit the OFS to change their password. This will allow retrieval of previous EEO-1 reports and set up the 2021 filing season. Please contact your Berkshire consultant for assistance in preparing your data for EEO-1 development.

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1/7/2021 Update:

EEOC made a surprise announcement on their website today and emailed the news out to affected filers.   Multi-establishment employers with establishments where the headcount is less than 50 employees MUST report the establishment as a Type 8 report.   Report Type 6 is no longer acceptable.

For multiple establishment employers EEOC has required a Report Type for each establishment. Those Report Types have been:

Type 3 – Headquarters regardless of the headcount

Type 4 – Previously filed establishments with 50 or more employees

Type 9 – New establishments with 50 or more employees IF using the electronic upload file option

For establishments with less than 50 employees

Type 6

Or,

Type 8

All establishments except for Type 6 showed establishment and company information along with employee counts by EEO-1 category, gender and race or ethnicity in the familiar grid format. Type 6 establishments included company and establishment information but only total headcount. No information was reported for EEO-1 category, gender and race or ethnicity. Employees in Type 6 establishments were included in the overall Company Consolidated report in the appropriate categories along with all other employees.

EEOC presents this change as a positive move to allow them to collect more accurate employee demographic data in support of their mission to prevent and remedy unlawful employment discrimination and advance equal opportunity in the workplace.

Berkshire is closely monitoring the impact of this change and will continue to report as more information develops.

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EEOC previously reported that the EEO-1 filing website is tentatively scheduled to open for 2021 EEO-1 data collection on Tuesday April 12, 2022. The due date for filing 2021 EEO-1s is tentatively set for Tuesday May 17, 2022.

The EEO-1 Filer Support Team help desk remains closed until closer to April 12th.

You may also review progress on the EEO-1 Data Collections webpage and/or filing website.

Berkshire is closely following EEO-1 reporting developments. Watch this space for updates.

Cindy Karrow, SPHR, SHRM-SCP, Managing Consultant
Cindy Karrow, SPHR, SHRM-SCP, Managing Consultant
As a Managing Consultant, Cindy Karrow, SPHR, SHRM-SCP specializes in developing AAPs, acting as liaison with the OFCCP, and delivering customized training.

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