VETS 4212:  September 30th Deadline Looming

While most federal contractors are required to file EEO-1 reports annually, some federal contractors, are also required to file their VETS 4212 report by September 30^th each year.

Threshold:

All federal contractors and subcontracts with a government contract in the amount of $150,000 or more in the previous calendar year (2023), regardless of the number of employees are required to file a VETS 4212 report.

What is the reporting period?

Contractors can choose to use either the end of any pay period between July 1 and August 31^st, 2024, or use December 31^st of the previous year (2023) to align more closely with their EEO1 filing.

What is included on the reports:

The report includes the total number of employees and the number of employees who are protected veterans for each of 10 occupational categories. It also includes the number of new hires in the previous 12 months, and the number of new hires who are protected veterans. The source of the information used for the VETS 4212 reports will be the information that contractors received when inviting employees (post-offer) to self-identify as a protected veteran.

Who are considered “Protected Veterans”?

For purposes of the report, “Protected Veterans” are veterans who are protected under the nondiscrimination and affirmative action provisions of the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). Specifically, this includes veterans classified as an active-duty wartime or campaign badge veteran (“other protected veterans”), disabled veterans, Armed Forces service medal veterans, or recently separated veterans.

How many Vets-4212 reports do contractors need to file?

If a contractor is doing business in one location, a single VETS 4212 would be filed. Contractors doing business at more than one location, in addition to filing a completed VETS-4212 Report covering the principal or headquarters office, must:

• File a separate VETS-4212 Report for each hiring location or state consolidated for each state employing 50 or fewer persons.

How are the reports collected?

The Veterans’ Employment and Training Service (VETS), collects the VETS 4212 reports which can be submitted online, via email or postal mail. The preferred method for submission is electronic filing through the VETS web-based filing system. The reporting system for the VETS 4212 opened on August 1^st and employers have until September 30, 2024, to complete the filing. More information is available here.

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