VETS-4212 Reporting Services

What is VETS-4212?

The Veterans Employment and Training Services (VETS) require federal contractors to submit the VETS-4212 report annually. These reports include information on the number of Veterans employed and hired at each establishment, reported by EEO-1 category and Veteran status. 

Who Needs to File? 

All federal contractors and subcontracts with a government contract in the amount of $150,000 or more in the previous calendar year, regardless of the number of employees are required to file a VETS-4212 report. 

Contractors can choose to use either the end of any pay period between July 1 and August 31st of the previous year, or use December 31st of the previous year to align more closely with their EEO-1 filing. And Berkshire can help you file!  

How Can Berkshire Help? 

Berkshire can prepare and file your VETS-4212 reports on behalf of your company. We work with you to ensure that the data you use is accurate,  all report requirements are met, and your reports are timely filed.  

Our VETS-4212 Support Services Include:

• Data Analysis and Reporting
  • The report includes the total number of employees and the number of employees who are protected veterans for each of 10 occupational categories. It also includes the number of new hires in the previous 12 months, and the number of new hires who are protected veterans. The source of the information used for the VETS-4212 reports will be the information that contractors received when inviting employees (post-offer) to self-identify as a protected veteran.
  • For purposes of the report, “Protected Veterans” are veterans who are protected under the nondiscrimination and affirmative action provisions — which remain in place in 2025 — of the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). Specifically, this includes veterans classified as an active-duty wartime or campaign badge veteran (“other protected veterans”), disabled veterans, Armed Forces service medal veterans, and recently separated veterans. 
• Establishment Review
  • If a contractor is doing business in one location, a single VETS-4212 would be filed.
  • Contractors doing business at more than one location, in addition to filing a completed VETS-4212 Report covering the principal or headquarters office, must file a separate VETS-4212 Report for each hiring location. Such contractors have the option of filing state consolidated reports covering establishments in each state that employ fewer than 50 employees.

• Filing
  • The Veterans’ Employment and Training Service (VETS), collects the VETS-4212 reports which can be submitted online, via email or postal mail. The preferred method for submission is electronic filing through the VETS web-based filing system, and Berkshire consultants are well versed in navigating this platform and submitting your data.

Frequently Asked Questions: VET-4212 Reporting

When is the VETS-4212 report due?

The filing window opens August 1 and closes September 30 each year. For your
workforce snapshot, you can use any pay period end date between July 1 and August 31 or elect to use December 31 of the prior year if your EEO-1 was filed with a December 31 workforce snapshot date. Most federal contractors find the December 31 option simpler, since both reports draw from the same workforce snapshot data. 

What information does the VETS-4212 form require?

The form asks for a headcount broken down by EEO-1 job category: total
workforce and the subset who are protected veterans. You'll also report new
hires from the prior 12 months and how many of those new hires are protected
veterans. If you operate in multiple locations, you'll need a separate report for
each hiring location, though there are consolidation options available for smaller
establishments within the same state.

Who qualifies as a "protected veteran" for VETS-4212 reporting purposes?

There are four categories: disabled veterans, recently separated veterans
(discharged or released within the past three years), active-duty wartime or
campaign badge veterans, and Armed Forces service medal veterans. Your data
source is the voluntary self-identification form employees complete post-offer,
which means that consistent, accurate self-ID collection throughout the year
directly impacts the quality of your protected veteran reporting.

What happens if we miss the September 30th deadline?

Late or missed filings create compliance exposure, particularly if your
organization is required to submit copies of recent filings as part of the contracting process or in response to an OFCCP audit. However, filing late is better than not filing at all. If
you're approaching the deadline and aren't confident in your data, reach out to
Berkshire's team. We can help you prepare and submit your report.

How does VETS-4212 fit into our broader VEVRAA obligations?

They're related but distinct. VETS-4212 is an annual data filing; it tells the
Department of Labor how many protected veterans you employ and hire.
VEVRAA compliance is the broader framework: a written non-discrimination plan, annual hiring benchmarks, outreach requirements, and ongoing recordkeeping. Think of federal contractor veteran reporting via VETS-4212 as one component of your overall VEVRAA picture, not the full picture itself.